A remote access server is any software and hardware designed to allow the remote access software or data that usually live on an individual computer to be accessed from another computer. It is a service that many corporations are finding more uses for as time goes on. It is usually provided by an IT provider or an internet service provider but can also be provided by a network administrator or even by a computer or hardware store. Using remote access software allows users to access data from other computers in the same organization, even if those computers are located at different locations.
The concept of remote access is relatively simple, but getting into it requires a few details to be ironed out. The most common remote access device, of course, is the computer itself. Some remote access devices are specifically designed to work with specific brands and models of computers. There are also several remote access software applications that can be loaded into a home computer to allow people in the same office to access files and share information. These can often be loaded into personal computers that are not networked to the internet or into laptops that are not connected.
However, certain types of remote computer access software can pose certain security risks. One of these security risks is when a user in a given location becomes a victim of identity theft. Because this particular remote access software poses a security risk, certain things should be done to keep that security risk from becoming a reality.
One of the first things that an IT administrator should do is limit access to the desktops of all employees who have the authority to perform administrative functions on behalf of the company. Limiting the amount of access that employees have to the desktops will make it much easier to prevent untrustworthy behavior from one particular employee who has the authorization to be using the desktop. For example, suppose employees in the accounting department have access to the desktops. In that case, they should not be allowed to perform any transaction involving the financial records unless the general manager has given them written permission. Another way to prevent employees from gaining unauthorized access to the desktops is to allow them to use the desktop for internal purposes, such as viewing and sending an email. This can help to prevent missteps such as stealing data or altering the information contained on the desktop.
When an employee of an accounting department has been granted permission to use a remote access software application via a remote access device, they should be directed to change their settings so that it is possible to log into the accounting server on that operating system. If the accounting software used on the desktop is the default option provided by the OS, then this step should not need to be done. However, if the accounting software used on the desktops comes with its setup instructions, it is good to review those instructions before attempting to change any setting. By following the instructions, many employees will find that they can work seamlessly between the accounting server and the remote access software application on the desktops.
There are some security risks associated with using remote computer access software applications, and there are also some security risks associated with the desktop itself. Suppose employees know that they are on a secure network when they are using remote computer access software. In that case, they will not be as likely to use that same software to access another person’s computer or to transmit any confidential information. However, even when an employee knows that they are not being watched while using remote access software, the employee should still use caution. To protect themselves, any employee trying to access the desktop should first shut off the automatic confirmation feature of the remote access program.
Another good security practice for the modern office is the installation of anti-virus and anti-spyware programs. This helps protect against the installation of viruses on the remote access application. It also helps to prevent the transmission of viruses onto the desktop when using remote access software applications. Software that does not have this feature is not as effective.
One of the other critical components for increasing work productivity is having a well-secured network. A remote access program that is correctly implemented into the corporate network can boost the productivity of the employees while at the same time preventing unauthorized personnel from gaining access to the desktop. Both employees and employers should work closely with IT administrators to make sure that their needs are met. Improving productivity is possible when proper security measures are put into place and when IT administrators implement security measures on the corporate network.